CCC Communications Group Meeting_2023

8:30 am – 9:00 am: Introductions

• Welcome – Dr. Simmons
• Icebreaker – Ms. Muehlstein

Communications Tools, Approaches, and Policies

9:00 am – 10:15 am: Public Comment – Maria Davis

• Review of Council Practices
• Presentation
• Formal Public Comment Policies (South Atlantic, New England, North Pacific, Gulf)
• Councils Demonstrate Comment Management Systems
• Discussion:
  • How/when is public comment conducted during meetings? (Council, SSC, AP, Public Hearings)
  • How has public comment evolved for hybrid meetings?

Public Comment Materials:

• Spreadsheet
  • SAFMC Public Comments Processing and Handling Clarification
  • NEFMC Guidelines for Providing Public Comments
  • NPFMC Policy on Written Public Comment
  • GMFMC Public Comment Guidelines
  • WPRFMC Example Guidelines on Oral and Written Comment
  • PFMC Example Public Comment Guidelines
• Images

10:30 AM – 11:30 PM: Social Media – Amy Vandehey

• Review of Council Practices
• Social Media Policies (Gulf, Western Pacific)
• Discussion:
  • What are the benefits, drawbacks, and challenges of using social media?
  • Which platforms are most effective?

Social Media Materials:

• Spreadsheet
  • GMFMC Social Media Guidelines
  • WPRFMC Social Media Policy and Guidelines
• Images

1:00 PM – 2:45 PM: Council Websites – Nick Smillie

• Review of Council Practices
• Lessons Learned from website redevelopment projects
• Discussion:
  • Which analytics metrics are most useful and how to they inform web management?
  • How/who manages content at each Council?
  • Regulations hosting

Council Websites Materials:

• Spreadsheet
• Images

3:00 PM – 5:00 PM: Practices for Meetings – Sandra Mondal

• Review of Council Practices
• Policies on virtual, hybrid, and in-person meetings
• Council practices for sharing briefing materials
• Discussion:
  • How are practices evolving as we transition back to in-person meetings?
  • Lessons learned/new technologies adopted during the pandemic?

Council Meeting Practices Materials:

• Spreadsheet
  • WPRFMC Meeting & WebEx Information for Members
    • WPRFMC Quick Guide of Voting Procedures
• Images

8:30 AM – 10:30 AM: Engaging the Public During Development of Management Actions/Communicating Complex Information – Emily Muehlstein & Diana Martino

• Review of Council Practices
• Strategies and communications products used to engage the public
• Regional examples
• Discussion:
  • How to solicit well-informed comments on Council actions from a broad audience?
  • How to balance messaging that is technically accurate and accessible?

Engaging the Public During Development of Management Actions Materials:

• Spreadsheet
• Images

10:45 AM – 12:00 PM: Engaging the Public During Development of Management Actions/Communicating Complex Information Continued

• Hosting public hearing meetings to maximize attendance and informed comments
  • Location and time selection
  • Meeting advertisement and preparation
  • Meeting format
• Communicating MRIP-FES

Engaging the Public During Development of Management Actions Materials:

• Spreadsheet
• Images

1:00 PM – 2:45 PM: Advisory Panels – Kim Iverson

• Review of Council Practices
• Discussion:
  • How to encourage participation?
  • How to make AP membership feel worthwhile?

Advisory Panels Materials:

• Spreadsheet
  • GMFMC AP Orientation Video
  • PFMC List of Documents Included in New Member Binder for Advisory Bodies
  • WPRFMC Advisory Panel Member Training Workshop Presentation
    • WPRFMC Advisory Panel Member Training Workshop Agenda Example
  • NPFMC Advisory Panel Handbook
  • NEFMC Advisory Panel Policy
  • SAFMC Advisory Panel Orientation Workishop Agenda Example
    • SAFMC Administrative Handbook
    • SAFMC Advisory Panel Policy
    • Anti-Harassment/Code of Conduct Summary
    • FMC Summary of Ethics/Rules
• Images

3:00 PM – 5:00 PM: Review of FisheryCouncil.org – Mary Sabo

• Analytics
• Content review
• Review of responsibilities
• Next steps for improvement

8:30 AM – 10:30 AM: Communicating Council Successes and Challenges – Janice Plante

• How do individual Councils currently highlight and communicate management successes?
• How to leverage our collective platform to highlight individual Council efforts related to topics such as climate change, forage fish, bycatch, habitat, and protected resources?
• How to handle CCC positions on issues such as wind, marine monuments, MSA reauthorization?
• Action: Provide recommendations of if and how to amplify individual Council and CCC accomplishments and positions.

Communicating Council Successes and Challenges Materials:

• Spreadsheet
• NEFMC Presentation

10:45 AM – 11:30 AM: CCC Communications Lead Annual Responsibilities and Onboarding Process

11:30 AM – 12:30 PM: Wrap-up summary of take-aways and next steps